Job Opportunities

LOCATION: McLane Center, Concord (with the ability to adapt a hybrid schedule after the completion of a training period; to be determined by your supervisor)

HOURS: 35 hours per week, full-time, non-exempt, hourly position.    

SCHEDULE: A typical week will be Monday-Friday, 9am-5pm with a 1-hour lunch. Schedule may vary slightly based on need.

FUNCTION: This position will support the mission of New Hampshire Audubon: to protect New Hampshire’s natural environment for wildlife and for people, by maintaining, managing and preserving the integrity of New Hampshire Audubon’s donor database (Raiser’s Edge NXT). This position’s primary responsibility is to ensure accurate and timely processing of gifts, maintain donor and constituent information, and prepare reports. This position primarily supports Development, Membership, Finance and Communications departments. 

LEADERSHIP: Reports to the Director of Membership and Development

ESSENTIAL JOB FUNCTIONS:  

Prospect Research

• As a prospect researcher, collaborate with the Membership and Development Team to provide outreach prioritization, prospect identification, and report development for discovery and cultivation of donors at all levels, but with a specific focus on Major Gifts and Annual Giving
• Analyze data to help drive prospect discovery and prioritize the top prospective donors for qualification by Membership and Development Team
• Meet with the Membership and Development Team to ensure a clear understanding of fundraising goals and present data-informed recommendations
• Monitor a variety of sources, including relevant websites, government documents, newspapers, periodicals, screening data, and leads from development officers to identify new prospective donors

Gift entry 

• Sort incoming daily donor correspondence 
• Record donations accurately utilizing appropriate campaign, appeal and fund codes 
• Prepare and process timely and accurate batches in Raiser’s Edge for cash, check, credit card charges, online donations, and monthly recurring gifts 
• Preparing revenue logs for Finance Department 
• Enter recurring gifts including Benevity, Gifts-In-Kind and Complimentary Memberships  

Database Administration 

• Update Raiser’s Edge database with contact information for new donors/members, changes to current donors/members, Board of Directors and other constituents 
• Develop queries, reports and exports to provide analysis of campaign and appeal results to plan for future segmentation and strategizing 
• Prepare mailing lists for appeals, invitations, newsletters, and other communications 
• Ensure accurate transfer of records among different database systems (Raiser’s Edge NXT, volunteer database, Camp Brain, etc.) 
• Implement table structures, campaign, appeal, and fund coding, and business rules that capture information for donor analysis and action 
• Plan and implement all global changes and imports 
• Maximize the functionality of the donor database by identifying and implementing best practices to most effectively manage constituent data 
• Provide training to new and existing volunteers and staff to ensure correct procedures are followed for Raisers Edge NXT entry 
• Working with Development Database Consultant, develop and update documents for policies, procedures, and best practices  

Volunteer Database 

• Support the Community Outreach Coordinator by managing information in volunteer database and other activities as requested 
• Annually transfer volunteer coding data between volunteer management software and Raiser’s Edge NXT 

Finance reporting 

• On a monthly and quarterly basis, reconcile gifts received and documented in RE with Finance Department’s records
• Serve as the liaison with Finance Department for annual 990 and audit reporting needs 

 Stewardship 

• Note donor correspondence that requires special attention, and work with team members as appropriate to execute individualized acknowledgments 
• Keep development staff up-to-date on gifts received 
• Annually prepare and send statements of giving to all donors 
• Recording and keeping track of pledges and periodically producing and sending pledge reminder letters to donors 

Other 

• Maintain the confidentiality of all transactions and constituent data 
• Support membership functions and operations as needed 
• Support file and office organization efforts within Development Department 

WORKING CONDITIONS: NH Audubon’s work culture is characterized by excellent colleagues who share a collaborative spirit, commitment to mission, open communication, and high integrity. Our offices are non-smoking, accessible, with both open workspaces and private offices.

QUALIFICATIONS:  

Education: Any combination of relevant experience and education that would contribute directly to this position; Bachelor’s degree preferred.

Experience: Minimum of three (3) years of database management or related experience, preferably with Raiser’s Edge

Skills, Traits, and Characteristics Necessary for Success:   

• Proficiency with Microsoft Office applications, particularly Excel, Word (mail merge functions) and Outlook 
• Understanding of donor/development relationships and the ability to provide excellent customer service to donors 
• Demonstrated ability to work with a high level of accuracy and manage confidential and sensitive information 
• Ability to work effectively and respectfully with team members and supporters from different backgrounds and cultures 
• Excellent organizational, communication, interpersonal and time management skills 
• Analytical and problem-solving skills 
• Ability to work both independently and as part of a team, be self-motivated 
• and proactive 
• Ability to commit to and represent New Hampshire Audubon’s mission, goals, and philosophies with the highest professional standards 
• Must pass a criminal background check.
• Must be vaccinated against COVID-19 and can provide COVID vaccination card.

Equal Employment Opportunity Statement 

NH Audubon is a welcoming inclusive organization that is committed to ensuring people of all backgrounds and abilities are welcome and respected. NH Audubon provides equal employment opportunities to all employees and applicants for employment without regard to sex, race, color, religion, national origin, marital status, age, sexual orientation or Vietnam Era/Disabled Veteran status, age, disability, or genetics. In addition to federal law requirements, NH Audubon complies with applicable state and local laws governing nondiscrimination in employment in every location where NH Audubon has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Join us in our mission to create a diverse and welcoming environment. 

Target Start Date: October 2023 

COMPENSATION: 

$20 an hour and NH Audubon’s generous benefit package, including paid time off (13 holidays, vacation, & sick time), medical and dental plans, a health reimbursement agreement, a tax deferred retirement plan, life and AD&D insurance, disability insurance, flexible spending accounts, a NH Audubon annual membership, access to pro deals, and paid professional development opportunities. 

How to Apply: 

To apply, please email a resume and cover letter to the hiring committee at jobs@nhaudubon.org with “Prospect Researcher and Development Database Administrator Position” in the subject line. 

Date: August 2023